A virtual Company Secretary Service is still relied on by many businesses, large and small, to efficiently and accurately provide a wide range of administration services. This can include;
- Document production and maintenance
- Support with completing and filing the likes of statutory forms.
However, for the purposes of this blog, we wanted to focus on one of the most common responsibilities of a Company Secretary, and that is to provide reliable and responsive support to the Board of Directors. Let us bring that to life a little more for you…
Arrange Board Meetings
A virtual Company Secretarial Service will liaise with all parties to agree and arrange dates and times for Board Meetings, as well as book venues/set-up virtual meeting links. They will also keep a forward plan of agenda items and circulate the agenda ahead of the meeting to all parties.
Circulate and maintain documentation
A Virtual Secretary is often the gate-keeper to a wealth of documentation. Ahead of Board Meetings, they will circulate all accompanying documentation for review by attendees. They will also store documents in a secure repository for Governance and auditing purposes.
Transcription and minuting
By either attending in real-time or by having the recording of a meeting provided afterward, a virtual Company Secretarial service will transcribe and circulate discussion points and agreed on actions, allowing for a record of the meeting to be maintained and referred to if ever needed.
By working with a virtual Company Secretary Service, business leaders and indeed Chair of Boards will benefit from an efficient, dedicated service. They will literally get what they pay for, and not have to worry about incurring additional costs. As well as this, there is also the benefit of working with someone who is knowledgeable and experienced in this line of work, meaning fewer mistakes and a more seamless support solution.
To discuss your needs, RSVP to our offer of support by contacting us today.