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Why Your Company Seriously Needs to Consider Outsourcing Secretary Services

As a business owner or company executive, you’ll already be fully aware that all of the cogs and components of your company need to operate like a well-oiled machine. When one aspect loses momentum, it can affect your entire business. Many individuals make the smart, proactive decision to outsource some of their functions, which not only saves them money but keeps their business running smoothly with less hassle and less fuss. Here at VEASS, we understand the importance of high-quality, functioning personal assistance and secretary services. Therefore, we’re here to provide fully comprehensive assistance, build rapport with our clients and provide a world-class reputation that you can trust.

By providing this all-important support for businesses, owners and employees alike can focus on what’s most important; ensuring the smooth running of their processes that help the business thrive. By outsourcing your secretarial services, tasks such as taking down minutes from important team meetings to keeping all important documentation as safe as possible no longer have to be a worry, leaving you to direct your focus elsewhere. So, if you’re considering secretarial services, you’re probably wondering just how it can benefit your business. Not to worry, we’re here to help.

Taking Down Minutes; No More’ Chinese Whispers’

If you’ve ever been asked to take down minutes from a meeting, you’ve more than likely dreaded the task, especially if it’s your first time. Worrying about being accurate can, ironically, cause you to miss important details and make vague notes that can prove unhelpful further down the line. There’s also an element of “Chinese whispers” to minute-taking; whilst you’re writing, you’re also focusing on what is being said next, which can lead to the wrong thing being written. Not to mention if you’re distracted by things at home, you could end up writing what you’re having for your dinner in the notes! It sounds unlikely, but it can happen. In order to ensure complete accuracy during minute-taking, it might be worth considering professionals who make it their mission to ensure that all of your business processes run smoothly.

Here at VEASS, whether we make notes in person or use a recording device, we can transcribe all discussion points and agreed-upon actions discussed in the meeting, providing a place employees can go to look back on the minutes, safe in the knowledge that no errors have been made. We take GDPR incredibly seriously and always make sure that personal data is kept as safe as possible. You can benefit from an efficient, effective service that we are dedicated to providing, plus, your employees will be thankful that the burden of transcriptions won’t fall on them again.

Keeping Documentation Safe

One of our clients’ most prominent ‘pressure points’ is circulating documentation and ensuring that it goes to the right people. As previously mentioned, privacy and GDPR is something we take extremely seriously, as we understand how much of a worry it can be for businesses. We can store your documents securely and can circulate all relevant pieces to attendees of board meetings. Any privacy issues or faults can be detrimental, so you need to ensure that you are fully compliant with GDPR. This can be quite a worrying process, so you can significantly reduce this anxiety by outsourcing your secretarial services.

No company is ‘conventional;’ we’ve all had to embrace change and find solutions that work for our workplaces. From working from home during the pandemic to making adjustments for particular staff members, change has become a common occurrence for business. Don’t be afraid to incorporate these changes into your secretarial services, as our team at VEASS advise upon a bespoke virtual PA service that suits your needs. You can find out more about our first-class services here.

The Importance of Board Meetings

Everyone has their own personal opinion when it comes to board meetings (some less glowing than others). No matter your feelings towards them, they’re necessary for most businesses. Successful companies use their board meetings to improve business strategy and track decisions made. A professional secretarial service can arrange times and locations that suit all board members. They can also circulate the agenda, keeping a flowing line of communication with each attendee to ensure no information is lost or miscommunicated. We understand how difficult it can be to keep on top of everyone’s schedules; you may have finally settled upon a date until one attendee realises it’s their turn to pick the kids up from school that day. It’s typical! Nevertheless, it can be managed appropriately and efficiently.

We can ensure all attendee’s calendars are free before arranging a board meeting, and we can also check that attendees remember the date, time and location to avoid confusion. We are fully committed to your business but don’t just take our word for it. The Enbarr Foundation left us a glowing review, praising our “fast, efficient and professional” services. We take care of meeting arrangements and minutes, allowing them to focus on the year ahead. You can read more of our gracious testimonials here.

A Little Bit About Us

At VEASS, the team has expert knowledge and experience under our belts to help your business thrive. Our CEO, Jackie Hutchinson, has worked in the virtual assistant game for many years and is Secretariat for the Progress Group.  Her extensive knowledge and dedication to the success of her client’s businesses allow both Jackie and The VEASS Team to provide an exemplary service that clients can be proud of.

If you would like to chat with us or find out more about the supportive work that we do, why not give us a call on 0800 6890669 today? If you’re a little too busy to chat, then not to worry! You can fill out our online contact form here, and we will get back to you promptly.

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